Every aspiring notary should keep a few things in mind before getting out into the field and notarizing documents. There are many things that may be overlooked or forgotten about by an aspiring notary. Here are some important things an aspiring notary must know.
Common Types of Notarizations
Some of the most common types of notarizations will be acknowledgments, jurats, oaths or affirmations, and signature witnessing. It is important for a new notary to be familiar with the different types of notarizations and should get a good idea of what the differences are when notarizing.
Consider Training Where it isn't Required
Notary training isn’t required in every state but even where it isn’t required, it may be a good idea to receive some training anyway. In some states, there is a notary test requirement but that also isn’t required everywhere. In any case, it is good to have a well-rounded idea of exactly what will be required and gain some insight into different situations that may occur.
Acceptable Forms of ID
It is important for a notary to have a list of acceptable forms of identification. Because there is a long list of options, it is not common for everyone to know. Having that list handy during notarization can help make things go smoothly. Some options are a state-issued ID or state-issued driver’s license, military ID, permanent resident card, and a few more that are sometimes only acceptable in certain states.
Embosser Seals and Stamps
A notary seal is important to keep handy while notarizing. The engraved embosser seal is used for authentication purposes. Notary seal stamps are also an option in some cases. Each state has its own requirements for seals and stamps, so it is important to keep that in mind.
Record Book or Journal
Record Books or some kind of journal are strongly recommended and even required in some states. It keeps a log of any notary acts performed. It is important in case a notarized document is lost or if the legality is challenged for any reason it will keep details of the notarization that could be helpful several years in the future.
Reference Books and Materials
It can be a good idea to have guidebooks and other reference materials in a safe and easily accessible place. A guide to proper practices for notaries is good to keep with other important notary tools. Some guides can be found in ebook format and can also be used by aspiring notaries who want to know the process and be recommended supplies.
Staplers and Extra Pens
Keeping extra pens and a stapler is helpful. When notarizing a document or witnessing a signature, it may be the case that the person does not have any pens that they can find, or maybe they’ve all dried up. A stapler will be helpful in case there are multiple pages that need to be kept close together.
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